March 4, 2010

Reduce Email In-Box Clutter

Filed under: Time Management — Tags: , — Abby Marks Beale @ 6:00 am

Abby Marks BealeUsing Your “Rules Wizard” Feature

Microsoft Outlook, a popular email software program used by many companies, contains many time-saving functions, once you know how to use them. (Though you may not be using Outlook, your program may still have similar functionalities.)

Using your Rules Wizard feature (under Tools) to filter and sort incoming mail is like having your own personal assistant opening your paper mail. The verbal instructions you might give to an assistant are similar to the rules you can create using the Rules Wizard. You might want to create rules to:

- auto-file mail from specific senders Read More...

August 4, 2009

Top 10 Tips for Time Management

time management tipsYesterday we announced our Contest Winners in our Time Management Contest. Today, for the Top 10 Tips Tuesday, we wanted to give you some time management tips.

Be Free!

1. Work on your Highest Priority Task Durning Your Peak Performance Time

Schedule demanding tasks to the part of the day that you work best, where your energy levels are at their highest. It maybe first thing in the morning or early afternoon – work out when it is and then see yourself moving ahead.

For me, I am most productive in the morning. I schedule all of my “high brain” activates such as writing and planning at that time. I save administrative tasks for the afternoon.

2. Check Your Email on a Read More...

August 3, 2009

Winners of the Time Management Contest Announced

Leah SimpsonThere were so many fantastic comments, over 120 in fact! Thank you for the great participation and for making the Time Management Contest one of our most popular to date!

Your answers represented many valuable aspects of time management from prioritizing, to doing important first, to Covey’s quadrants, to the importance of family and personal time.

Some of your comments about giving tasks A, B, C priorities reminded me of my mom’s weekly plans she made every Sunday growing up (I learned a lot from her!).

All of Read More...

July 23, 2009

2 Time Management Questions to Keep You on Track

Time Management. What a funny word. In many ways it doesn’t really exist because time continues, we can’t manage it. We can only use it.So, how do we insure that we are using it effectively?

In my experience coaching people, there have been two simple questions that helps to guide people on how to use their time.

I encourage you to write these down. Pull out a piece of paper, right now, and a big marker and write these down and then post it right next to your desk.

#1 Is this the most valuable use of my time right now?

When confronted with that question, it’s usually not a difficult answer. Honestly, you know. You will know if you’re wasting time Read More...

July 9, 2009

4 Ways to Simplify Your Life

Simplicity allows you to move through life more easily, more quickly and with much greater enjoyment. I learned this through thousands of miles of hiking.

In long distance hiking, the goal is clear – walk from here to there. Your ability to achieve that goal with ease, comfort and safety is dramatically affected by the load you choose to carry.

Many hikers carry gear that is seldom used, contributes little value and mostly just adds weight to their packs. Over time I learned to reduce my pack weight so that everything I need to be safe and comfortable (including food and water) for 5 days weighs about 30 pounds. If I replace some old equipment, I can easily reduce that to 20-25 pounds. I know hikers Read More...

July 6, 2009

Swallowing the Bullfrog

I recently received this email from a contact of mine, and a few of his tips really stung. I know I’m guilty of not following these priorities all the time, and I know not doing it doesn’t serve me. I thought I’d pass it on-maybe you’ll get a bit stung, too, but it’s good for you!

A friend and I were talking recently about time management and prioritization. I told him that for me, the key to getting things done is to know the single most important thing I must do that day and to do it first. That way, it is impossible to get to the end of the day and say, “I did not get anything done.”

My friend looked at me and said, “That’s called swallowing the Read More...

July 2, 2009

Time Management Contest – Answer 1 Question and Win 3 Sessions of Personal Coaching

Face it, life is hectic. With juggling a professional career, meetings, family obligations, appointments, your kids’ extra curricular activities, trying to live healthy, keeping up-to-date with current with current affairs, we hardly have time to sleep!For this month’s contest, we want to know your advice on how to effectively manage your time.

To enter, simply type you name, email and your answer to this question:

If you were coaching an individual on time management, in your opinion, what is the one concept that they should absolutely know?

Winners will be based on how concise their answer is, applicability and quality of Read More...

June 19, 2009

Video – Tim Ferris with 3 Tips on How to Have a 4-Hour Workweek

Tim Ferris, author of the book, ”The 4-Hour Workweek” says you can work a lot less and enjoy life more.

In this video, he Tim outlines 3 tips on how to escape the 9-to-5 grind and work just four hours a week.

The tips Read More...

January 15, 2009

The Two Most Important Time Management Questions

Have you ever found yourself thinking about work when you were supposed to be enjoying time with your family… or thinking about your plans for the evening during your work day?  Nearly every day, I hear someone tell me they wished there were more hours in the day or that they feel overwhelmed with too many things happening at once.

 There are two questions, if you get in the habit of asking yourself and then give yourself an honest answer, that can immediately help you become more effective.

  1. “Is what I am doing right now moving me closer to my goals?” 
    By stopping and asking yourself that simple question, you will quickly be able to Read More...

December 29, 2008

Scheduling New Year’s Resolutions into Your Life

With 2009 right around the corner, many of you are starting to set resolutions or goals for the New Year. You probably have a long list of things you want to accomplish. Perhaps getting to the gym three times a week, taking a two week vacation, setting and sticking to a weekly budget, learn a new hobby, cooking and eating healthier each night for dinner, but you might be thinking to yourself, “Do I really have the time to make these resolutions a reality?”

We all know people, who seem to do everything, but how do they fit it in with work, family and other commitments? Did this just happen? Are they lucky? No, they are intentional with their long term planning.

For Read More...

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